maryland public records essentials for informed requests

What the law covers

Under the Maryland Public Information Act, most agency records are accessible to the public, from emails and reports to meeting minutes. Some materials are exempt or partially redacted to protect privacy, security, or ongoing investigations.

Who holds the records

Records are decentralized. State departments, county offices, municipalities, and school systems each maintain their own files. Court case information is typically accessed through the Judiciary’s case search, while birth and death certificates are managed by the Department of Health.

How to make a request

Successful requests are clear, focused, and polite. Agencies may charge reasonable fees for searching and copying, and response timelines can vary with the volume and complexity of the request. If denied, you can seek mediation or appeal.

• Identify the custodian: confirm the exact office holding the record.
• Describe precisely: include dates, subjects, and formats.
• State fee position: ask for a waiver if the release serves the public.
• Set expectations: request electronic delivery when possible.
• Track and follow up: note dates, and escalate respectfully if needed.